If you are approaching a lack of space notice with your Gmail account, maybe it is a good idea to archive some of your correspondence in Outlook. This is a nice way to create some free space in your mailbox and access your archive correspondence. The problem is that many Gmail users keep storing emails until the free space is finished. If you are facing the same troubles, don’t worry. In this post, we will share all possible ways to archive Gmail letters and import them into Outlook. Still, if you don’t have Outlook installed, you are free to use this method to store all your Gmail letters in PST.
The Difference Between Archive and Archiving
If you are a confident Gmail user, you probably know there is a separate archive mailbox used to store non-urgent correspondence. For the email to appear in this mailbox, users should select the letters and press the Archive button to relocate them. However, this correspondence still takes some free space in the program, so we don’t really recommend using this function if your goal is to archive the letters in Outlook.
Thus, archiving is used for uploading the correspondence from the server for further use and convenient storage. One of the best ways to keep your archive secured is to save it in MS Outlook. How to migrate Gmail to Outlook – read below.
How to Migrate Gmail Correspondence in Outlook?
One of the easiest ways to archive your Gmail correspondence in Outlook is to use the backup feature. Then, you will be able to import PST files to your Outlook account. Alternatively, you can use some third-party applications able to perform cross-format migration. Let’s consider both options in detail.
1) Use third-party applications
If you wish to archive letters from Gmail to free up some space from your account, you can use any kind of Gmail backup program. There is a huge variety of such tools, which can both archive and eliminate old correspondence to make some more space. Then, you can import the letters into your Outlook. Alongside letters, you can archive contacts, calendars, and attachments. Here are the key steps you should take:
- Upload the appropriate tool on your PC;
- Login to your Gmail account via the program;
- Select the letters for further archiving;
- Choose the desired format for file conversion (PST for Outlook);
- Select the destination folder for saving the archive;
- Delete the archived letters from your account to free up some space.
Once the procedure is complete, you will be able to import the archive to your Outlook account. For this, open your Outlook app, press on the File tab, and select Open and Export – Import/Export. Here you will get numerous options from which you should select Import from another program or file. Then, select the PST file for importing and choose to Replace duplicates with items imported. Then, select the Outlook folder to save the correspondence. Done!
2) Use the automatic synchronization
You can also use the synchronization possibilities of both mailing clients to export your correspondence in PST format. However, keep in mind that this method doesn’t remove the archived letters from your Gmail account, which means you will have to do it manually after the migration is finished. In the end, you will be able to access all your data from your Outlook account.
Obviously, both methods have their pros and cons. First, it refers to the time and effort needed to complete the whole procedure. While the third-party app can do everything for you, backup features may cause some questions with unconfident users. Also, professional applications are usually paid, but in the end, you pay for the convenience and your time. Besides, many specialized apps have free trial periods so that you can use them without paying anything.
In this article, we have analyzed the best ways to archive Gmail correspondence for further convenient storage. Select the option that better meets your expectations and needs, and enjoy smooth archiving of your data. For those who prefer professional software – a good idea is to use the trial version of the program before buying it. Good luck!